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How to handle a closed return?

I sold a new with tags bra and it was delivered today. I pretty quickly got a return request automatically approved with an “item doesn’t fit” reasoning. About a half hour later the buyer closed the return. She then messaged me later tonight saying that she didn’t think the bra was authentic, picked the wrong reasoning (that’s why she closed it),  and didn’t want to have to pay return shipping on it.  She wants me to send her a prepaid label to return it. So from doing some research, it looks like she will be unable to open another return request since she closed the first one. I know I can refund her without getting the bra back, but I don’t really want to be out the money and the item. I know I can tell her that she’s out of luck, but I also don’t want to get negative feedback.   Any advice?  

Message 1 of 11
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Re: How to handle a closed return?

@s13lilac Totally your call. Buyer is out of luck with regards to eBay, but buyer can open a case with PayPal for up to 6 months. Buyer can also place a chargeback with her credit card, so you are not out of the woods. At any time, buyer can leave you a negative too. 

So, you can still purchase a return label using PayPal and send it to her to print, or you can purchase a return label using Pirateship.com. At least that way you'll get the bra back, refund the buyer, and possibly avoid a negative. Best of luck to you.... 

Message 2 of 11
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Re: How to handle a closed return?

Well, you could tell her that neither of you can re-open the eBay Claim, but she could try her Paypal account.

This means she pays return shipping because that is PPs policy.

Or she could remember that she can do a chargeback with her credit card, whether she used PP or not.

Card policies differ. She may get her chargeback without returning the bra.

 

Personally, I'd sigh and send the Return Shipping Label, then refund when the bra is back with you.

If you are polite and professional it will have all the appropriate tags and be resaleable.

If not, well, scissors exist.

 

The return shipping is a business expense.

And it is business, not personal.

Message 3 of 11
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Re: How to handle a closed return?

Are you saying the buyer is admitting to wanting to lie about the reason for return in order to get out of paying return shipping? 

If that's the case, you should report the buyer. 

 

Sheesh, you have a return policy and it would cost her about $5 (or less) to return it! 

 

Shame on your buyer! 

albertabrightalberta
Volunteer Community Mentor





I can explain it to you but I can’t understand it for you.
Message 4 of 11
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Re: How to handle a closed return?

Personally, I'd probably tell her that I wasn't allowed to do anything with the original Request (eBay doesn't allow it) and she'll need to contact eBay Customer Service.

 

I've also offered customers the ability to return a mistaken purchase, but they pay return postage.  Sometimes I'll state that I will be withholding my original shipping expense, and if it's something that has been tried on that I can't resell ('intimate' items, pierced jewelry, hairpieces, etc), then I'll also be withholding a handling fee.

 

I'm not totally buying your customer's "I selected the wrong option", but I totally get the "I don't want to pay return shipping".  Sounds to me that she just wanted to try it on to see if she liked it, and then return it at your expense if she didn't.  That's not a 'not as described' return, that's a 'changed mind' return - and buyers pay return shipping on that.

 

Or maybe she tried it on and her boyfriend/spouse/significant other didn't like it because he couldn't get it off conveniently.  Eww!  But still not a reason you should pay for return shipping.

 

If she wants a refund, she's going to need to return it.  Unless it's a steel chain link fabric, you're probably only talking about $4 or so in postage (if she didn't totally destroy the original package when opening it) -- not a major hardship, just skip a stop at Starbucks and your good!!

 

No refund without return.  And she needs to pay return postage - she's the one who changed her mind about wanting it and about why she wanted to return it.  If you want to soften the blow, offer to send her a 10% off a future purchase coupon (limit the discount dollars if possible - no need to give away $100 on a $1000 purchase because of a bra).  She may not go for it, but it will show eBay, PayPal, and even her credit card company that you were trying to meet her halfway.

 

-Bob.

 

PS: while I haven't personally requested a return in a very very long time, I suspect that eBay told her that if she closed the Request she would not be allowed to open a new one.

RKS Solutions LLC logo
Ask me about SixBit and the tools I use to sell - I'm happy to share!
"A journey of a thousand miles begins by getting off the couch"
Message 5 of 11
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Re: How to handle a closed return?

Starting a spat over a low(er) value item is not worth a knock to your reputation.

Lamber is correct on her points.

 

The customer is not always right. Know this, and wisely deal with it in your own best interests.

 

Thank the buyer for pointing out that the bra may not be authenic, and are aghast that you might have missed that. (whether it is, or it's not,  is irrelevant).

 

Explain that you cannot send a pre-paid label through Ebay, since she closed the case.  "However you want to return the item is fine with me - what do YOU suggest?".   When the ball is left in the buyer's court, you have a 50/50 chance that it is just too much trouble for them to bother with.

 

RESPOND to all communications with the buyer to work it out however they please on the method of return.

FOLLOW through.

 

In the end, customer satisfaction will gain you many wins, and some inevitable losses.

 

Best wishes.

 

 

Message 6 of 11
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Re: How to handle a closed return?

Slightly off topic ..... but ..... how does the buyer know it's doesn't fit unless she tried it on?    😉

And When I Die - Blood, Sweat & Tears
Message 7 of 11
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Re: How to handle a closed return?

She shops at a B&M!!!

Message 8 of 11
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Re: How to handle a closed return?


@inhawaii wrote:

Slightly off topic ..... but ..... how does the buyer know it's doesn't fit unless she tried it on?    😉


Who here honestly believes that bra stores destroy every bra that is tried on but not purchased? 

 

I ran into a corollary of that when I was selling shoes -- the shoe racks at Target, Kohls, Walmart, and others ALL were just open racks - grab something, try it on your sweaty feet, and if you don't like it, just put it back for the next interested party does the same.  According to what some of my 'wannabe upper crust snooty' customers stated - it can't be called new if someone has tried it on.... so all those retailers are selling a mix of new (not yet tried on) and used (tried on who knows how many times) shoes.  Doesn't hold water with me.

 

-Bob.

RKS Solutions LLC logo
Ask me about SixBit and the tools I use to sell - I'm happy to share!
"A journey of a thousand miles begins by getting off the couch"
Message 9 of 11
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Re: How to handle a closed return?

Completely up to you, but Ebay will not force you to do anything.  

 

I would assure the buyer it is authentic and that she has nothing to worry about.

 

She can't ding your feedback because she voluntarily closed the claim.


mam98031  •  Volunteer Community Member  •  Buyer/Seller since 1999
Message 10 of 11
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Re: How to handle a closed return?

Pretty sure she can't leave you feedback at this point in the process 

Message 11 of 11
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