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Adding to an order that was already paid

A buyer purchase three items. I sent an invoice and they paid. Now she has purchased another item and wants to add it to the previous purchase. How do I do that if she has already paid for the first three items? I haven't shipped or made a label yet.  She wants combined shipping four all four items. Do I refund the money or cancel the orders. Not sure what to do. Thanks

Message 1 of 18
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Adding to an order that was already paid

@*annie*bananie*  I've had this happen a number of times.  What I do is tell them I'll combine shipping, to just pay for the last order and I'll refund them the overage in shipping once everything is packed up. 


“The illegal we do immediately, the unconstitutional takes a little longer.” - Henry Kissinger

"Do not obey in advance." Timothy Snyder "On Tyranny"
Message 2 of 18
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Adding to an order that was already paid


@chapeau-noir wrote:

@*annie*bananie*  I've had this happen a number of times.  What I do is tell them I'll combine shipping, to just pay for the last order and I'll refund them the overage in shipping once everything is packed up. 


Agreed

Message 3 of 18
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Adding to an order that was already paid


@*annie*bananie* wrote:

A buyer purchase three items. I sent an invoice and they paid. Now she has purchased another item and wants to add it to the previous purchase. How do I do that if she has already paid for the first three items? I haven't shipped or made a label yet.  She wants combined shipping four all four items. Do I refund the money or cancel the orders.


Neither. Just have her purchase the fourth item separately, pack it with the others, print the Shipping label for one of the two transactions, then mark the other one as Shipped and upload the tracking number to that item as well. You can send the buyer a partial refund for the Shipping overage, if any.

Message 4 of 18
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Adding to an order that was already paid

Thanks for the reply. Do you put everything in one box?   Can you mark it shipped in ebay without making a shipping label? Can you manually enter the tracking info? Thanks

Message 5 of 18
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Adding to an order that was already paid

Thank you, so helpful!

Message 6 of 18
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Adding to an order that was already paid

I work on repeat buyers. That is my goal. It might be yours. I don't know.  I prefer return buyers. Think carefully how to handle the problem. Does this buyer buy a lot? Check their feedback. Then you want to make this buyer a repeat buyer which sounds like its going that way already. I don't charge extra for adding something to a mailing if you didn't mail it yet. Email buyer no additional charge for another item...and maybe you got a repeat buyer which I think most sellers want.

Message 7 of 18
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Adding to an order that was already paid


@*annie*bananie* wrote:

Thanks for the reply. Do you put everything in one box?   Can you mark it shipped in ebay without making a shipping label? Can you manually enter the tracking info? Thanks


@*annie*bananie*  Pack everything into one box, weigh it, make the shipping label, and then enter the tracking number into the last order in your orders tab.


“The illegal we do immediately, the unconstitutional takes a little longer.” - Henry Kissinger

"Do not obey in advance." Timothy Snyder "On Tyranny"
Message 8 of 18
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Adding to an order that was already paid

Pack it together, tell her how much shipping was total, and refund the difference. Best to make her happy.

Message 9 of 18
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Adding to an order that was already paid


@*annie*bananie* wrote:

Thanks for the reply. Do you put everything in one box?   Can you mark it shipped in ebay without making a shipping label? Can you manually enter the tracking info? Thanks


@*annie*bananie* 

 

HERE IS THE BEST ADVICE I CAN GIVE ANYONE

 

This is what I do each and every single time.

 

When you are ready to ship, go to your "Orders" Page in the Seller Hub. Go to the left hand side and click "Shipping Labels". Then go to the top of that Shipping Labels window and use the button above the list of past orders that says "Use the Bulk Shipping Tool". This allows you to print multiple labels at once. "CLICK COMBINE ORDERS PER BUYER". It will automatically combine the buyers entire order in one lot, and you buy the shipping label for that entire purchase, accounting for it all as one package. This not only uploads proper tracking to all the individual orders, but ...

 

💥💥💥IT IS EXTREMELY IMPORTANT FOR ORDERS WHERE YOU WANT TO INSURE THE PACKAGE FOR THE ENTIRE VALUE!!!!!!!💥💥💥

 

I always do this for all my orders. Here is why it is so important. I ship coins & bullion. I once sold 8 bullion rounds. $40 each, $320 all together. If I picked a label for just one, it would only let me insure for the amount of that one, to insure the full amount, I had to use the bulk tool to combine values of all items and gain insurance coverage on them as a whole.

 

This is also just the simplest way to handle labels and combined orders alike.

 

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To answer your other questions, yes you can put everything in one box no matter what as long as the label covers the proper dimensions and weight. Yes you can always mark "shipped" without printing an ebay label. Yes you can always upload tracking manually.

 

You can also refund the difference in shipping cost, as many have stated, as she was likely overcharged on shipping.

Message 10 of 18
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Adding to an order that was already paid

You know what the buyer wants, what is it that you want to do ? Only you can answer that question.

 

From long term experience.  There are several key foundations from which eBay pivots from.  There are stand by rules and if you move from those focal points, things get hinkcy quickly. Like a buyer asks you to change address etc.  One such key focus point is checkout. Once the buyer checks out, eBay  places a marker.  Your seller clock starts. You a a seller once paid need to ship the item exactly as the buyer checked out per eBay rules.   You can deviate and most of the time you will have no issues but if you do have any issues, eBay will not have your back. eBay is about the system as set out in their protocols as it is 99.9 % AI driven.  AI systems are black and white.    Keep your business in order, follow the eBay protocols.  Buyers do not have rules and with no consequences they will ask for all kinds of seller changes.  If you let them happen, that is fine but do not expect eBay to listen, look, see you side of it etc.  eBay looks at the point at checkout, sees if it was shipped, and delivered.  Anything else your are on your own.   Buyers can even easily get around eBay rules , file disputed in error, etc. The AI looks at the focal point and if there is a deviation they will most likely back the buyer.  Basically there is a very simple system to follow, follow it to the letter and you will most likely be fine.   Just remember,  eBay is like a T2.  If you read most of the comments in this community, if is mostly about sellers having questions about what to do based on a buyer question.   Many sellers have not bothered to figure out what their terms of sale are nor understand how eBay works.   If a seller puts into their listing , in black and white their terms of sale and sticks to them, many of those buyer issues go away.   Remember, not all buyers are the same nor are sellers.   Remember, you are asking for problems, like what if the buyer does not reply back for a couple of days, what if they say yes, then not pay for etc. You cannot control what a buyer will do, you can only control what you do within the confines of the eBay rules. Given the issues outside of what you cannot control, we try to make priority #1 : Check out, get the order, packed, shipped, tracked, delivered.   In this world today it is impossible to be perfect. eBay has expectations for sellers to be perfect which is impossible because eBay is far less than perfect and of course nobody can expect buyers to be perfect.

 

Sample answer of many:

 

" Thanks for your business and your quick payment.  Once an order has passed checkout it is closed per eBay protocols. Please start another order and thanks again, regards .....   ".

 

Your goal is to eliminate the variables in your business. However you solve this problem, think about how to eliminate the issue in the future or have a solution prepared in advance.  The closer you can modify your business as a clone of eBay, the smoother your sales will be.

 

eBay is already preparing to compete with its own sellers.

 

Message 11 of 18
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Adding to an order that was already paid

I've had this happen a number of times.

 

In a couple of cases, the value of the original combined purchase was already a little high, so I just sent the additional purchase in a separate parcel, but at no extra cost to the buyer.  It cost me in extra postage, but saved a bit in insurance cost. 

Message 12 of 18
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Adding to an order that was already paid


@earthdreamer wrote:

I've had this happen a number of times.

 

In a couple of cases, the value of the original combined purchase was already a little high, so I just sent the additional purchase in a separate parcel, but at no extra cost to the buyer.  It cost me in extra postage, but saved a bit in insurance cost. 


How in the world does shipping separate packages save you in insurance costs?....

 

If you are insuring only the first purchase, you can adjust the insurance amount to cover only the value you wanted to cover. You never have to insure for the full amount of listed value.

 

If you are insuring both orders/packages, I don't see how you saved money...?

Message 13 of 18
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Adding to an order that was already paid

How in the world does shipping separate packages save you in insurance costs?....

 

Here in Australia, each parcel is automatically insured for $100 by our main postal service, so if a combined purchase adds up to $200, you need to pay insurance for the extra $100, but if you split the purchase into two parcels , you are automatically covered for the $200.

 

Your postal service is different in the US?

Message 14 of 18
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Adding to an order that was already paid


@earthdreamer wrote:

How in the world does shipping separate packages save you in insurance costs?....

 

Here in Australia, each parcel is automatically insured for $100 by our main postal service, so if a combined purchase adds up to $200, you need to pay insurance for the extra $100, but if you split the purchase into two parcels , you are automatically covered for the $200.

 

Your postal service is different in the US?


Our Priority Mail is insured up to $100. So I understand the concept.

 

Here is my question. How much would the ADDITIONAL insurance for the $200 package cost, versus how much did you pay for the 2nd parcel's postage?

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