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Six Tools For Tracking Your Business Finances

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Staff (Retired)

While every seller has access to the financial tracking tools in eBay’s Seller Hub, there are some facets of your business financials that aren’t covered there. To see the big picture and know exactly where you stand, you need to account for items like expenses, payroll, and taxes; these are the tools that do just that.
Screen Shot 2018-04-09 at 2.34.42 PM.pngFor all-in-one accounting: QuickBooks

One of the most popular solutions for managing business finances is Quickbooks. Its software is designed to make accounting easy—even for those who aren’t mathematically inclined—so that you always have a sense of your company’s overall financial health. Quickbooks tracks your business’ sales and expenses and can connect to accounts like your business bank account and PayPal and upload that data into your dashboard. It tracks expenses, stores receipts, and can be accessed on the go from a mobile device.


GoDaddy Bookkeeping is another all-in-one solution for basic accounting. It generates a variety of reports, imports your bank and credit card transactions, and integrates sales data right from eBay.


For accounting + tax prep: InDinero

InDinero is an accounting tool developed with small businesses in mind. It combines accounting software with tax services, automating regular bookkeeping tasks, integrating your bank and credit card transaction history, and making it easy to see your company’s critical financial info at a glance. The service also helps you prepare and file your tax returns and makes sure to maximize your savings on any eligible deductions.


For managing expenses on the go: Expensify

If your current method of organizing receipts is throwing them all into a shoebox or file folder, consider Expensify. The app scans and uploads all your receipts, and imports and tracks the info, so you can always access them—no big box of paper receipts needed. And, if you have multiple employees, it allows you to easily approve any expenses they incur and reimburse them quickly.

Screen Shot 2018-04-09 at 2.36.37 PM.png

For easy payroll: Gusto

If you run a small business with employees other than yourself, you might need a payroll solution to help streamline your process. Enter, Gusto. Gusto does awesome things like automatically reporting your new hires to the government, handling all your tax filings, automatically deducting payments for employee benefits, and sending your employees digital paystubs.


For managing cash flow: Float

For some sellers, a simple spreadsheet is all they need to manage cash flow. If your business has grown beyond that, check out the Float app. It specifically tracks cash flow so you always know exactly what you’ve got on hand and can prepare for any financial surprises. Additionally, it can help you accurately analyze your cash flow—and make predictions about your future cash flow—by looking at patterns in your cash balance.


For creating and sticking to a budget: PlanGuru

Every business needs a budget, and if yours needs one that’s a bit more sophisticated, look to PlanGuru. The program can import data from Excel and QuickBooks and quickly analyze historical data and build forecasts for the future. The programs builds reports that show you exactly where you are, and where you can go, so you can make the right decisions based on data.


What financial management tools do you use in your business?


by *coins · Rockstar

I use a spreadsheet where I have each item listing by date sold. I also put the fees and how much I lost/made on shipping there.

It's free and works well for me.

by mam98031 · Rockstar

I use Microsoft Access.  I have a database built, I enter the info I need and I then have all kinds of reports I can generated from the data entered.  It works very well for me.  The system is so flexable and easy to use.  I don't have to pay anyone to design anything or a subscription fee.  

News Team
News Team

Congrats @mam98031 and @*coins for doing it yourself. I'm not so good with the maths and prefer to use accounting software. Impressed with you, well done Smiley Happy ~A

@mam98031, which version of microsoft access do you use? And was it a free download or a program you had to buy? Is it user friendly? Thxs
by mam98031 · Rockstar


It came with part of my microsoft programs many years ago.  Each windows updates keep it fresh.


It does take a little getting use to and has a learning curve.  However it is so useful and changeable as your needs change over the years.  My husband is my resident expert as IT is his thing.  But I use the heck out of it and over the years I've learned about how the program works.  Personally I think it is worth your time to take a peek at it if you are planning on selling on a regular basis.


I enter all my sales in Access and then from there I can create whatever reports I need.  You can develope your own data entry screen to get the data into the database.  Then from there, you can create all the reports your heart desires from the info you have entered.


There are tutorials on Youtube or go direct to Microsoft.  You might want to take a peek at to see if this is really something you want to get more serious about.  




If you are running Microsoft Office on your computer, you may want to take a peek.  You may have Access and just don't know it.

by qollectablz · Adventurer | Updated

Doesn't the Seller Hub Performance tab already provide Sales and Seller Costs so that this info doesnt have to be input and managed manually outside of eBay?  Can these 2 internal ebay databases be exported, and if need be imported into bookeeping software?  I just started selling on eBay again in January 2018 after a 10-year break and I'm overwhelmed with how complicated it has gotten - looking for ways to simplify!